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Our fees

fees

Flexible fee structure

We ensure to add value with our affordable and flexible fee structure; whether you require standard once-off services or an outsourced company secretary on a service retainer we have a solution.

Once-off rate

Appointment and resignation of director

R 850
Once-off
  • Resolution
  • Notifying Registrar of Companies of appointment and resignation
  • Form of consent to act as director
  • Updating register of directors
  • For the appointment of two or more directors, an additional fee of R200.00 will be payable, irrespective of the additional number of directors appointed

Change of name

R 2000
Once-off
  • Resolution
  • Lodging of requisite forms with Registrar of Companies
  • Name reservation (CoR9.1)
  • Special resolution
  • Certificate of change of name (CoR14.3)
  • Arranging for a bona fide substitution share certificate for company records

Board meetings, AGM, general meetings, committee meetings

R 5500
Once-off
  • Drafting of Agenda
  • Travelling time (Pretoria only)
  • Attendance at meeting
  • Preparation and circulation of minutes, including incorporation of any amendments
  • Correspondence relating to meeting

Name reservation with CIPC only

R 3000
Anual
  • Acting as company secretary
  • Liaison with shareholders and directors
  • Statutory audit
  • Annual General Meeting
  • Lodging of financial statements and CoR30.2’s with CIPC

Allotment of shares

R 2000
Once-off
  • Resolution
  • Notifying the Registrar of Companies, if applicable
  • Updating the Register of members
  • Updating the Register of allotments
  • Arranging for the issue of shares and share certificates

Transfer of shares

R 1500
Once-off
  • Resolution
  • Notifying the Registrar of Companies, if applicable
  • Updating the Register of members
  • Updating the Register of allotments
  • Arranging for the issue of shares and share certificates (excluding securities transfer tax)

Appointment and resignation of public officer

R 650
Once-off
  • Resolution
  • Form of consent (CoR39)
  • Notifying Registrar of Companies (E-Lodgment of CoR39)

Change of address of a director

R 500
Once-off
  • Resolution
  • Notifying Registrar of Companies of change (E-Lodgment)
  • Updating contents of register of directors (CoR39)

Renewal of annual returns with CIPC

R 600
Once-off
  • Arrangement of payment into our bank account
  • e-Lodgment of annual return
  • Confirmation of lodgment received and filed with secretarial records.

Registration of a new company

R 2 000
Once-off
  • Registration with CIPC – E-Lodgement
  • Name Reservation with CIPC
  • Standard MOI

Change of company auditors

R 750
Once-off
  • Resolution
  • Lodging of forms with the Registrar of Companies (CoR44)
  • Updating of contents of register of directors and auditors

Change in financial year end

R 750
Once-off
  • Resolution
  • Notifying the Registrar of Companies
  • Notifying the South African Revenue Services

Deregistration of company

R 2000
Once-off
  • Board resolution approving the deregistration
  • Application letter for deregistration
  • Copies of documents to be obtained from client: Copies of Directors ID, and Tax clearance certificate

Change of registered address of company

R 750
Once-off
  • Resolution
  • Notifying Registrar of Companies (E-Lodgment of CoR21)

Change to memorandum of incorporation

R 2500
Once-off
  • Special Resolution
  • Lodgment with CIPC

Restoration of companies in final deregistration

R 1000
Once-off
  • Restoration of companies in final deregistration

Document recovery from CIPC

R 1000
Once-off
  • Document recovery from CIPC

Name reservation with CIPC only

R 750
Once-off
  • Name reservation

Hourly rate

For services not listed above. Hourly rates are R1 000.00 per hour, plus disbursements. We do, however, request that you contact our office to discuss your specific needs in order for us to send you a quotation.

Retainer Rates

Professional Service Retainer

R 10000
Monthly
  • Providing directors with guidance as to their duties, responsibilities and powers
  • Making directors aware of all laws and legislation relevant to or affecting the company
  • Correspondence with directors and other committee members
  • Ensuring that the minutes of all shareholders' meetings, directors' meetings and the board committee meetings are properly recorded
  • Certifying in the annual financial statements that the company has complied fully with the Companies Act, No 71 of 2008 (“the Act”)
  • Lodgement with CIPC of annual financial statements and interim reports
  • Attendance at quarterly board meetings and committee meetings including remuneration, audit, risk and nomination committee meetings (limited to 6 (six) meetings in total)
  • Travelling time (Pretoria only)
  • Preparation of agenda
  • Attendance at meetings
  • Correspondence, comments on minutes, stationery, etc
  • Annual General Meetings (excluding General Meetings)
  • Shareholders lists for quorum and voting purposes
  • Chairman's preparation
  • Preparation of minutes
  • Distribution of minutes to relevant parties for comments
  • Finalisation of minutes
  • Distribution of minutes to all board members
  • Correspondence with shareholders and scrutineers
  • Review of interim and annual financial statements
  • Signing the secretaries' declaration
  • Preparation, drafting and reviewing of corporate governance and statutory reports, and assisting with the directors' report, directors' responsibility statement and audit committee report
  • Preparation of the notice of the annual general meeting and requisite resolutions in compliance with JSE Listings Requirements and the Act
  • Assistance with the preparation of shareholder analysis for the annual report
  • General correspondence with third party advisors including sponsor/designated advisor, transfer secretaries and auditors
  • Advice to directors and other employees from time to time in respect of compliance with the Act and JSE Listing requirements
  • Ensuring compliance with the JSE Listing Requirements by project managing this and obtaining relevant information from a specific department of the issuer and, where necessary, obtaining the approval of sponsor/designated adviser and advising investor relations supplier
  • Disbursements for correspondence with transfer secretaries, sponsor and auditors, directors and committee members from time to time, includes: Telephone calls, Faxes, E-mail, and photocopies
  • General JSE compliance obligations in respect of directors' dealings announcements and announcements advising of changes to board
  • Drafting of announcements
  • Acquiring sponsor approval
  • SENS approval, dissemination, and filing of announcement with company records
  • Applications for the listing of additional shares
  • Drafting of application letter
  • Correspondence with the sponsor
  • Transfer secretaries and the JSE, andlodgement of application with the JSE
  • Allotment of shares
  • Drafting of resolution
  • Completion and lodgement of documents; and correspondence with shareholder(s) where applicable
  • Drafting and circulation of ad-hoc round robin resolutions
  • Advice to directors and other employees from time to time in respect of compliance with the Act and JSE rules and regulations
  • Changes to the board of directors and sub-committee members
  • Company secretarial work required in connection with circulars issued by the company

Premium Service Retainer

R 20000
Monthly
  • Providing directors with guidance as to their duties, responsibilities and powers
  • Making directors aware of all laws and legislation relevant to or affecting the company
  • Correspondence with directors and other committee members
  • Ensuring that the minutes of all shareholders' meetings, directors' meetings and the board committee meetings are properly recorded
  • Certifying in the annual financial statements that the company has complied fully with the Companies Act, No 71 of 2008 (“the Act”)
  • Lodgement with CIPC of annual financial statements and interim reports
  • Attendance at quarterly board meetings and committee meetings including remuneration, audit, risk and nomination committee meetings (limited to 6 (six) meetings in total)
  • Travelling time (Pretoria only)
  • Preparation of agenda
  • Attendance at meetings
  • Correspondence, comments on minutes, stationery, etc
  • Annual General Meetings (excluding General Meetings)
  • Shareholders lists for quorum and voting purposes
  • Chairman's preparation
  • Preparation of minutes
  • Distribution of minutes to relevant parties for comments
  • Finalisation of minutes
  • Distribution of minutes to all board members
  • Correspondence with shareholders and scrutineers
  • Review of interim and annual financial statements
  • Signing the secretaries' declaration
  • Preparation, drafting and reviewing of corporate governance and statutory reports, and assisting with the directors' report, directors' responsibility statement and audit committee report
  • Preparation of the notice of the annual general meeting and requisite resolutions in compliance with JSE Listings Requirements and the Act
  • Assistance with the preparation of shareholder analysis for the annual report
  • General correspondence with third party advisors including sponsor/designated advisor, transfer secretaries and auditors
  • Advice to directors and the other employees from time to time in respect of compliance with the Act and JSE Listing requirements
  • Ensuring compliance with the JSE Listing Requirements by project managing this and obtaining relevant information from a specific department of the issuer and, where necessary, obtaining the approval of sponsor/designated adviser and advising investor relations supplier
  • Disbursements for correspondence with transfer secretaries, sponsor and auditors, directors and committee members from time to time, includes: Telephone calls, Faxes, E-mail, and photocopies
  • General JSE compliance obligations in respect of directors' dealings announcements and announcements advising of changes to board:
  • Drafting of announcements
  • Acquiring sponsor approval
  • SENS approval, dissemination, and filing of announcement with company records
  • Applications for the listing of additional shares
  • Drafting of application letter
  • Correspondence with the sponsor
  • Transfer secretaries and the JSE, andlodgement of application with the JSE
  • Allotment of shares
  • Drafting of resolution
  • Completion and lodgement of documents; and correspondence with shareholder(s) where applicable
  • Drafting and circulation of ad-hoc round robin resolutions
  • Advice to directors and other employees from time to time in respect of compliance with the Act and JSE rules and regulations
  • Changes to the board of directors and sub-committee members
  • Company secretarial work required in connection with circulars issued by the company

Ad-hoc rate

Services not specified in either quote will be charged as ad-hoc costs, and charged at an hourly rate which is R2 000.00 per hour. The limited-service retainer does not include any work on circulars, for subsidiary companies or disbursements and annual return fees as gazetted by CIPC. The only exclusions to limited-service retainer are subsidiaries, disbursements with respect to stamp duty on lodged items, and annual return fees as gazetted by CIPC.

Exceptional, Outsourced Company Secretarial and Corporate Governance services you can rely on.

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